December 15, 2018
E-filing

Pursuant to Section 1010.6(b) of the Code of Civil Procedure, Rule 2.253(a) of the California Rules of Court, and San Mateo Superior Court Local Rule 2.1.5 all documents (other than the documents specified below) in Complex Civil actions may be filed electronically, and must be filed electronically upon issuance of a judicial order. All documents (other than the required hard copy documents specified below) in Small Claims actions (except for Parking Appeals) and Probate actions may be filed electronically.

Please note that exhibits to any electronically filed briefs, declarations or other documents must be electronically "bookmarked" as required by CRC Rule 3.1110(f)(4).

How to E-File

In order to start e-filing, the filer must select a service provider. An electronic filing service provider (EFSP) is an online service to help you file your documents, and acts as the intermediary between you and the Odyssey eFileCA system. Each EFSP offers a variety of additional services and you should evaluate which provider meets your filing needs. Once you pick the EFSP you would like to use for electronic filing, you will be able to go through their tutorial on how to do electronic filing.

Currently, there are a number of EFSPs working to become certified with eFileCA and we expect the number of certified EFSPs to increase in the coming months. Certified EFSPs are listed below:

     
1 eFile
1 eFile
123 E-File
123 E-File
A&A Legal Service, Inc.
A&A Legal Service, Inc.
     
     
AAA E-Filing
AAA E-Filing
ACE Attorney Services, Inc.
ACE Attorney Services, Inc.
Aggressive Legal Services
Aggressive Legal Services
     
     
ALL-N-ONE Legal Support, Inc.
ALL-N-ONE Legal Support, Inc.
AmStar Express
AmStar Express
Attorney's Certified Services
ASAP Legal Solution
     
     
Attorney Related Services Inc.
Attorney Related Services Inc.
Attorney's Certified Services
Attorney's Certified Services
Attorney's Messenger Service
Attorney's Messenger Service
     
     
Benders Legal Service
Benders Legal Service
Beyond e-Discovery
Beyond e-Discovery
BFRM LEGAL SUPPORT SERVICES
BFRM Legal Support Services
     
     
Bosco Legal Services, Inc.
Bosco Legal Services, Inc.
Calwest Attorney Service
Calwest Attorney Service
Commercial Process Serving, Inc.
Commercial Process Serving, Inc.
     
     
Countrywide Process, LLC
Countrywide Process, LLC
County Legal Attorney Service
County Legal Attorney Service
County Legal & Notary Service
County Legal & Notary Service
     
     
County Process Service Inc.
County Process Service, Inc.
Court Filing California
Court Filing California
Court Link
Court Link
     
     
Creekside E-Filing
Creekside e-filing
Cutting Edge Legal Services, LLC
Cutting Edge Legal Services, LLC
DDS Legal
DDS Legal
     
     
D&T Legal Services
D&T Legal Services
DDS Legal
Direct Legal Support
Eddings Attorney Service
Eddings Attorney Services
     
     
e-Legal Services, Inc.
e-Legal Services, Inc.
Exclusive Attorney Service Inc.
Exclusive Attorney Service Inc.
Express Network
Express Network
     
     
FileTime
FileTime
First Legal
First Legal
Flat Rate Process Service
Flat Rate Process Service
     
     
Golden State Attorney Service
Golden State Attorney Service
Green Filing
Green Filing
InfoTrack
InfoTrack
     
     
Janney & Janney
Janney & Janney
Judy's Roadrunners
Judy's Roadrunners
Legal Connect
LegalConnect
     
     
Legal Document Server
Legal Document Server
Legal Document Specialist
Legal Document Specialist
Legal e-File
Legal e-File
     
     
Legal Lawgic
Legal Lawgic
Legal Photocopy Service
Legal Photocopy Service
Legend Legal Services
Legend Legal Services
     
     
Nationwide Legal
Nationwide Legal
Odyssey eFile CA
Odyssey eFileCA
One Legal
One Hour Delivery
     
     
One Legal
One Legal
Pacific Coast Legal Services
Pacific Coast Legal Services
ProLegal, Online Attorney Service
ProLegal
     
     
Rapid Legal, Online Attorney Service
Rapid Legal
Rezac-Meyer Attorney Service
Rezac-Meyer Attorney Service
Run With It
Run With It
     
     
Saddleback Attorney Service
Saddleback Attorney Service
Santoni Investigations and Backgrounds
Santoni Investigations and Backgrounds
Sayler Legal
Sayler Legal Service
     
     
Signal Attorney Service
Signal Attorney Service
Sterling Madison Company
Sterling Madison Company
Swift Attorney Service
Swift Attorney Services
     
     
Temecula Attorney Services
Temecula Attorney Services
Tristar Software
Tristar Software
TurboCourt
TurboCourt
     
     
USA Legal Network Inc.
USA Legal Network Inc.
US Legal Pro
US Legal Pro

USAExpress
     
     
W-W-OneTouch Inc
W-W-OneTouch Inc.
WIN-WIN ALSSI Inc.
WIN-WIN ALSSI Inc.
Zachs Legal Services
Zachs Legal Services


Document Standards

Documents to be electronically filed should be submitted in searchable PDF format, and searchable PDF/A is preferable. PDF/A is a format which excludes those PDF features that give rise to concerns about the ability to archive documents. Newer scanners allow users to directly create a PDF/A. Users with older scanners can use a conversion tool (such as Acrobat 9) to convert scanned documents to PDF/A.

Proposed Orders

Your Proposed Order should be e-filed with the pleading it relates to (e.g. stipulation or motion) in conformity with CRC Rule 3.1312(c). For Complex Civil actions, you must also email an editable version of the Proposed Order in Word format (not PDF) to: complexcivil@sanmateocourt.org so that the judge can modify it prior to signing, if needed.

For Probate actions, you must also email an editable version of the Proposed Order in Word format (not PDF) to: Probate@sanmateocourt.org so that the judge can modify it prior to signing, if needed.

For Small Claims actions ONLY, a proposed order in an editable word-processing format does NOT need to be submitted to the court under Section 3.1312(c)(2) of the California Rules of Court.

Required Hard Copy Documents

The following documents must still be filed/lodged in hard copy form:

  • Stipulation and Proposed Order
  • Proposed Judgment
  • Ex Parte Motions and Oppositions thereto
  • Default Judgment
  • Abstract of Judgment
  • Appeal Documents
  • Administrative Records
  • Request for Dismissals

For Probate actions the following additional documents must be filed/lodged in hardcopy form:

  • Summons
  • Wills and Codicils
  • Estate Planning Documents
  • Letters of Conservatorship (Judicial Council form GC350)
  • Letters of Guardianship (Judicial Council form GC250)
  • Letters of Temporary Guardianship or Conservatorship (Judicial Council form GC150)
  • Letters of Testamentary, of Administration with Will Annexed, of Administration or of Special Administration (Judicial Council form DE150)
  • Ex Parte Applications or Petitions
  • Writ

E-filing Schedule

Complex Civil
Effective December 5, 2016, the Complex Civil Department entered the permissive phase of electronic filing of legal documents (e-filing). This permissive period allows filers to become familiar with the e-filing process prior to an anticipated mandatory implementation during 2018.

Small Claims
Effective January 16, 2018, the Court is entering the permissive phase of electronic filing of Small Claims legal documents (e-filing). This permissive period allows filers to become familiar with the e-filing process prior to an anticipated mandatory implementation during 2018.

Probate
Effective April 16, 2018, the Court is entering the permissive phase of electronic filing (E-filing) of Probate legal documents. This permissive period allows filers to become familiar with the e-filing process prior to an anticipated mandatory implementation during 2018.

E-filing Frequently Asked Questions

  1. What is e-filing?
  2. How does e-filing work?
  3. Do I have to file my documents electronically?
  4. How will I know that my filing was received by the Court?
  5. What happens if the system is down?
  6. What does it cost?
  7. What if I have a fee waiver?
  8. What if my filing is rejected?
  9. What happens if I file an answer at the same time the plaintiff is filing a default?
  10. How do I sign my document?
  11. Can I request that the Court expedite the processing of my documents or rush them to the judge?
  12. Do I still have to deliver a courtesy copy to the Complex Civil judge in Complex Civil cases?
  13. I want to eFile a proposed order, how do I do that?
  14. Does the other party get automatically noticed or do I still have to serve the other party?
  15. Who do I contact for more information?